Privacy Policy
IPPIA Privacy & Cookie Policy
Last updated: 18 November 2025
The Irish Professional Private Investigators Association (“IPPIA”, “we”, “us”) is committed to protecting the personal data and privacy of our members, prospective members, event attendees, and individuals who interact with the Association. This policy explains how we handle personal data and how cookies operate on our website, in accordance with the General Data Protection Regulation (GDPR) and Irish data protection law.
1. Who We Are
Irish Professional Private Investigators Association (IPPIA)
Unit J1 Maynooth Business Campus, Straffan Road, Maynooth, Co. Kildare, W23 T6W6
Email: secretaryippia@gmail.com
IPPIA represents professional investigators in Ireland. We do not provide investigative services directly to the public.
2. Personal Data We Collect
We may collect the following types of information:
Membership and Professional Data
Name, contact details, PSA licence details (where relevant), professional background, business information, and payment details for membership.
Website and Communications Data
Email correspondence, IP address, browser type, pages visited, and site interaction data.
Events Data
Seminar/conference registrations, attendance, and event photographs (used only where consent is given).
Newsletter Data
Email address and subscription preferences.
3. How We Use Personal Data
We process personal data to:
• Manage membership applications and renewals
• Maintain our membership register
• Publish member details when consent is provided
• Communicate updates, newsletters, and industry information
• Run events, training, and conferences
• Respond to general enquiries
• Operate, maintain, and improve our website
• Comply with legal and regulatory obligations
4. Legal Bases for Processing
We process personal data under:
• Contractual necessity (e.g., managing membership)
• Legitimate interests (operating the Association, promoting standards)
• Consent (newsletters, published member listings, event photography)
• Legal obligation (tax, regulatory, PSA compliance)
5. Sharing Personal Data
We may share personal data with:
• Service providers (web hosting, email platforms, secure payment processors)
• Regulatory bodies where required by law
• Other professional bodies where collaboration is relevant and lawful
We never sell personal data.
6. International Transfers
Where service providers operate outside the EU/EEA, data is protected using GDPR-recognised safeguards such as Standard Contractual Clauses.
7. Data Retention
• Membership data – retained for the duration of membership and up to 7 years after
• Financial data – 7 years
• Website analytics – usually 26 months
• Event data – retained until consent is withdrawn or no longer relevant
8. Your Rights
Under GDPR, you may:
Access your data, correct inaccurate data, request deletion, restrict or object to processing, request data portability, or withdraw consent.
Requests can be made by emailing:
If you are not satisfied with our response, you may lodge a complaint with the Data Protection Commission:
https://www.dataprotection.ie/
9. Cookies and Website Tracking
Cookies are small text files placed on your device by websites you visit. Our website uses cookies to ensure functionality, improve user experience, and help us understand how the site is used.
Types of Cookies Used
Essential Cookies
Required for the website to function (e.g., security, session management). These cannot be disabled.
Analytics Cookies
Used to understand website performance, visitor behaviour, and popular content. We use tools such as Google Analytics or equivalent services. These operate only with user consent where required.
Functionality Cookies
Used to remember choices such as language or login preferences (if applicable).
We do not use cookies for advertising or behavioural tracking.
Managing Cookies
Users can manage or disable cookies in their browser settings at any time. Disabling certain cookies may affect website functionality.
10. Security
We employ appropriate technical and organisational measures to protect personal data, including encryption, secure hosting, access controls, and regular security reviews.
11. Updates to This Policy
We may update this Privacy & Cookie Policy as needed. The most recent version will always be available on our website.